Summer Loving

Why summer is the perfect time to gently tackle EHCP admin

How glorious — summer days are here at last!

And yes, if there were any justice in the world, SEN parents across the country would now be embarking on a summer of unbridled relaxation and pampering — a well-earned reward for making it through yet another school year.

However...Reality is more likely to involve frustration, lack of routine, meltdowns, and utter exhaustion.

So, here’s a suggestion: If you find yourself stuck indoors or feeling powerless while EHCP timelines are paused, why not use the time to get ahead on a few small but useful admin jobs?

Here are my top tips for EHCP-related tasks to fill those long summer days — no sunscreen required.

☀️ 1. Sort Your SEN Documents

• Organise that pile of papers or overflowing lever-arch file

• Gather and label key reports (EP, SALT, OT, etc.)

• Create digital folders for everything EHCP-related — or tidy up existing ones

• Scan or photograph anything important still in paper form

  
  

📄 2. Chase Missing Documents

• Waiting on an EP or SALT report? Now’s the time to gently follow up

• You’re more likely to get a reply during the quieter summer period

  
  

📆 3. Review Your Annual Review Paperwork

• Make sure you have a copy of the most recent annual review paperwork, including the final amended EHCP

• Check that the review actually took place when it should have — yes, it’s surprisingly common for them to be skipped altogether

• Add the next review date to your calendar so you’re ready to chase if needed

• Make a note of any changes you'd like in the next EHCP and what evidence you might need

  
  

✏️ Example: Do you want to track your child’s after-school behaviour next term to show the difference between days they have a 1:1 and days they don’t? Start planning for that now.

🧠 Remember — You Don’t Have to Do It All

Even ticking off just one or two of these jobs can make a big difference in how confident and prepared you feel come September.

🙋‍♀️ Need Help?

If you'd like someone to:

• Review paperwork

• Help you write your Parental Advice

• Talk through what’s urgent and what can wait

👉 I’m here.

📞 Book a free 30-minute advice call

📩 Or email me at: info@hawthornsenadvisory.com